Grease Trap Due
Grease trap manifest
A grease trap manifest is the document a hauler leaves after pumping an interceptor. This site does not issue manifests and cannot stand in for one. What it sells is a one-page pumping log that sits beside the manifest: date pumped, gallons or unknown, hauler name, and where the paper is filed. You type the next date, and the file does not invent a city interval.
Build your manifest log
Type the store, the gallons, the hauler, and where the paper is filed. Nothing is sent until you ask for the PDF.
This date is the one you type. This file does not print a city interval.
Annual emails the worksheet and sends reminders 30, 7, and 1 days before the date you enter.
What this would print
The original hauler manifest is the record. This sheet indexes where that paper is filed.
1. Cover Store: Main Kitchen Gallons: Unknown Hauler: ________ Manifest location: ________ Next date: ________ 2. Manifest checks [ ] Confirmed local sewer/city ordinance interval directly with our municipality (varies locally) [ ] Hauler leaves a signed pumping manifest / disposal ticket after every visit [ ] Physical binder or folder location for hauler manifests is labeled so shift leads can find it [ ] Recorded trap capacity in gallons (or flagged 'unknown' to ask hauler at next pump-out) [ ] Verified whether trap cleaning includes scraping baffles/walls vs. liquid pump-out only 3. Pumping log Date Pumped | Gallons | Hauler | Where the paper is filed ________ | ________ | ________ | ________ ________ | ________ | ________ | ________ ________ | ________ | ________ | ________ ________ | ________ | ________ | ________ 4. Disclaimer The manifest is the hauler's paper, not this PDF. No city pumping interval is printed on this file. Prepared by Grease Trap Due (greasetrapdue.com). Source notes read 2026-11-13. We are not a grease hauler; a city pretreatment program; a health inspector.
Company-published visit prices, read 2026-11-13
- El Paso: $150 to $500 for grease trap cleaning.
- Boise: $200 to $500 for grease trap cleaning.
- Fairhope: $225 to $450 for grease trap pumping.
Those are each company's own price for a visit, not a city rule and not a quote for this property. Ask the hauler for a written quote for each trap.
The distinction matters when someone asks for proof. A manifest describes a visit that happened. A log describes where that visit and its paper can be found. Both are useful, and they answer different questions.
Published company visit prices read 2026-11-13 were about $150 to $500 in El Paso, $200 to $500 in Boise, and $225 to $450 in Fairhope. Those are vendor prices, not a pumping schedule and not a city fee.
Keep with the receipt
grease trap cleaning
The starting page for the four log lines, the hauler questions, and the difference between a company price and a city rule.
Keep with the receipt
FOG maintenance log
Fats, oils, and grease binder index for wastewater pretreatment folders and manager handoffs.
Keep with the receipt
grease interceptor pumping log
Outdoor tank pumping index for kitchens keeping hauler receipts and next reminder dates in one folder.
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how the file reaches you
Checkout, the 5-minute email, the 6-digit account code, and the reminder schedule on paid plans.
Keep with the receipt
pumping log plans
Five plans compared by number of dates, billing style, and what each one actually delivers.
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manifest questions
Direct answers on what a manifest is, what this log is, and what neither document can prove.
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who publishes this log
The publisher behind the site, the source method, and the read date attached to every quoted price.
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support email
Write for a missing file, a receipt copy, a date change, or a question about the manifest you received.
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license terms
Personal and internal business use, the five-date limit, and the age rule that applies at checkout.
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privacy notice
The email, the checklist fields, the session cookie, and the deletion request you can send at any time.
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refund terms
The 7-day unused-order window, the delivery cutoff, and how yearly cancellation differs from a refund.
Keep with the receipt
scope notice
No affiliation with a city or hauler, and the list of tasks this publisher does not perform.
Manifest and log are not the same paper
The manifest comes from the hauler. It is generated by the company that performed the work and typically carries the company name, the address or site, a date, a volume, and a signature. You do not create it, and a publisher cannot issue one on a hauler behalf.
The log comes from you. It is a page where a manager writes four facts and points to the folder that holds the manifest. It is a finding aid for the paper, not a substitute for it, and it carries no legal weight on its own.
What a hauler manifest usually records
A typical manifest records the date of the visit, the site or address, the volume pumped, the company, and a signature from the driver or the kitchen. Some companies add a ticket number, a disposal site, or a service description. The exact fields are the company decision, so read the paper you are given rather than assuming a layout.
Before the first visit, ask the hauler what their manifest includes and who signs it. If the kitchen needs a field the form does not have, ask whether the company can add a note. That conversation costs nothing and prevents a surprise later.
What the manifest leaves out
A manifest generally does not tell you where the paper is filed, who on staff received it, or when the next visit is due. It records a past visit, not a filing system and not a schedule. Those gaps are why a log exists.
A manifest also does not tell you whether a city program accepts it as proof, what a program charges, or whether a program requires extra reporting. Those answers belong to the program page, not to a vendor document.
The four lines this log asks for
Date pumped: the date printed on the manifest, not the date you got around to filing it. Gallons or unknown: the volume the hauler recorded, or the word unknown when the paper does not show a usable figure. Hauler name: the company that performed the visit.
The fourth line is the one most folders lack: where the paper is filed. Name the drawer, the binder, the shared folder, or the box. Write it in a way a new manager could follow without calling you on a Saturday.
Why unknown is an allowed answer
Not every manifest shows a volume that can be copied cleanly. A partly full tank, a combined service, or an unreadable field can leave the gallons line without a number. Writing unknown is honest. Inventing a figure is not.
When you write unknown, add a short note about why and where the source paper is. That way the blank is a documented gap rather than a missing entry, and the next reader knows exactly which manifest to open.
Where the paper should live
Pick a location that does not depend on one person memory. A labeled binder in the office, a shared drive folder named by year, or a box with monthly dividers all work. The test is whether a manager who started last week could find a manifest in under a minute.
The log line should name that location in words the next reader recognizes. Folder names drift over time, so write both the label and the physical place when the two differ. A short note now saves a long search later.
Photograph and index the visit
A photograph is a cheap backup. Lay the manifest flat, capture the whole page, and name the image with the visit date so it sorts correctly. Store the image where the folder can see it, not in a personal camera roll that leaves with a phone.
Index the image with one line: date, hauler, and the folder where the original sits. That single line bridges the paper and the picture, so a lost original does not become a lost visit.
Handoff between shifts and managers
A pump-out can happen during a shift that is not the one that opens the folder. Write the log line before the shift ends, even if the details are partial, and note who took delivery of the paper. A partial line is better than a clean page with no memory behind it.
When a manager leaves, walk the folder with the next person. Show them the log, the manifests, and the place where new paper goes. That walk-through is more reliable than a note taped inside a cabinet door.
What a city may ask you to show
A local program may ask for proof of service, and the proof it accepts is defined by that program. This site cannot tell you what your program will accept. Read the program page, or call the program, and ask what document they want and for what period.
Keep the manifest and the log together so either question can be answered from one place. If a program asks for something the hauler did not provide, ask the hauler for it in writing and note the request in the log.
Retention: ask the program, not a blog
How long a kitchen should keep pump-out records is a local question. This site does not print a retention period, because a made-up number is worse than no number. Ask the program that covers the property what it expects, and ask your accountant what your own business records require.
Until you have a specific answer, keep everything. Paper is cheap, and a folder that is a little too full is easier to defend than a gap you cannot explain.
When no paper arrives after a visit
If the truck came and the manifest did not, ask the company for a copy the same week. Note the date you asked and the name of the person you spoke with. That note belongs in the log next to the visit, even though the visit itself is unproven on paper.
Do not create a replacement manifest and do not sign a blank form. If the hauler cannot produce a copy, keep your note and treat the missing paper as an open item until it is resolved or until the next visit replaces it.
The reminder date you type
The log PDF is generated around the date you enter at checkout. That date drives the reminder emails on annual and lifetime plans: 30 days, 7 days, and 1 day before. The one-time plan delivers the file without scheduled reminders.
The date is yours to choose. It should reflect the interval your program publishes or the date your operation has committed to. The site does not validate it against a national rule, because no such rule exists.
What the PDF contains and what it costs
The PDF carries the four blank lines, a location label, the next reminder date, and a footer that repeats the scope. It is one page, emailed within 5 minutes of payment. It is not a government form and not a hauler ticket.
One date is $19 once, $39 per year, or $299 lifetime. Up to five dates is $149 per year or $999 lifetime. The annual plan is selected by default. Hauler bills and city fees are separate and are never collected here.
What this site refuses to do
This site does not pump a trap, does not issue a manifest, does not file with a city, and does not introduce a contractor. It does not inspect a kitchen and does not certify compliance. It sells a file and a reminder, and it says so on every page.
If a request needs a person on site, the answer is a permitted hauler or the local program. If a request needs a legal opinion, the answer is a lawyer. The scope boundary is not a disclaimer trick; it is the actual shape of the product.
A sample week in a two-person kitchen
Suppose a small kitchen has one in-ground interceptor and a Friday service. The driver arrives before lunch, pumps the unit, and leaves a carbon-copy manifest with the cashier. The cashier puts the paper under the register until the shift ends. That is the moment the record is most likely to disappear.
The closing manager takes the manifest, writes the date and the volume on the log page, and names the binder on the shelf in the office. The manager also photographs the page and saves the image in the shared drive folder for the current year. The whole task takes less than five minutes.
On Monday, the owner opens the folder and checks that the visit appears in both places. If the volume field says unknown, the owner asks the hauler for the ticket number or the disposal record. That question is easier in the same week than three months later.
The reminder for the next date is already scheduled. It does not replace the owner’s check, but it starts the conversation before the kitchen is busy again. A five-minute habit on Friday is what makes the reminder useful on Monday.
How to audit the file once a year
Pick a quiet week and open the manifest folder for the year. Count the visits and compare the count with the log pages. A missing page is easier to spot when the two lists sit side by side.
Confirm that the current city rule is still the version in the folder. If the program has published a new form or changed a deadline, replace the copy and note the date you checked. Do not keep two versions without marking which one controls.
Check the electronic scans. Open one file from the start of the year and one from the end. If either is unreadable, rescan the paper while it is still available. A scan that cannot be read is not a backup.
Ask who would answer a records request if the current manager were away. If the answer is nobody, write the procedure on one page and put it in the binder. A named backup is part of the record, not an extra.
The audit does not need a form. A short note with the date, the count, and the issues found is enough to show that the file is maintained rather than assembled after a request.
Questions
01Can this site issue a grease trap manifest?
No. A manifest is issued by the hauler that performed the pump-out. This site publishes a log that points to the manifest and records the date, the volume, and the filing location.
02Should I write the date on the manifest or the date I filed it?
Write the date printed on the manifest. If the filing date matters for your own records, add it as a note rather than replacing the visit date.
03Is unknown an acceptable gallons entry?
Yes, when the paper does not show a usable figure. Write unknown and add a note about why, so the blank stays a documented gap instead of a guess.
04Does the log prove I had the trap pumped?
No. The manifest is the record of work. The log is a guide to where that paper lives and what the visit date was.