Grease Trap Due
FOG maintenance log
A FOG maintenance log is the cover sheet a commercial kitchen keeps inside its fats, oils, and grease binder so anyone opening the folder can match each pump-out date to the original hauler receipt. Municipal wastewater pretreatment programs use the letters FOG for fats, oils, and grease, and many ask food establishments to keep service records on site. This site does not issue permits, inspect kitchens, or pump interceptors. It emails a one-page PDF log where you record the pump date, gallons or unknown, hauler name, and exact filing location, plus reminder emails before the next date you type.
Build your manifest log
Type the store, the gallons, the hauler, and where the paper is filed. Nothing is sent until you ask for the PDF.
This date is the one you type. This file does not print a city interval.
Annual emails the worksheet and sends reminders 30, 7, and 1 days before the date you enter.
What this would print
The original hauler manifest is the record. This sheet indexes where that paper is filed.
1. Cover Store: Main Kitchen Gallons: Unknown Hauler: ________ Manifest location: ________ Next date: ________ 2. Manifest checks [ ] Confirmed local sewer/city ordinance interval directly with our municipality (varies locally) [ ] Hauler leaves a signed pumping manifest / disposal ticket after every visit [ ] Physical binder or folder location for hauler manifests is labeled so shift leads can find it [ ] Recorded trap capacity in gallons (or flagged 'unknown' to ask hauler at next pump-out) [ ] Verified whether trap cleaning includes scraping baffles/walls vs. liquid pump-out only 3. Pumping log Date Pumped | Gallons | Hauler | Where the paper is filed ________ | ________ | ________ | ________ ________ | ________ | ________ | ________ ________ | ________ | ________ | ________ ________ | ________ | ________ | ________ 4. Disclaimer The manifest is the hauler's paper, not this PDF. No city pumping interval is printed on this file. Prepared by Grease Trap Due (greasetrapdue.com). Source notes read 2026-11-13. We are not a grease hauler; a city pretreatment program; a health inspector.
Company-published visit prices, read 2026-11-13
- El Paso: $150 to $500 for grease trap cleaning.
- Boise: $200 to $500 for grease trap cleaning.
- Fairhope: $225 to $450 for grease trap pumping.
Those are each company's own price for a visit, not a city rule and not a quote for this property. Ask the hauler for a written quote for each trap.
Published hauler visit prices from three company pages, read 2026-11-13, were about $150 to $500 in El Paso, $200 to $500 in Boise, and $225 to $450 in Fairhope. Those figures are vendor visit ranges from private companies, never a municipal FOG rule or a quote for your kitchen.
When a municipal pretreatment coordinator walks into a busy kitchen during lunch prep, the problem is rarely that the owner never hired a hauler. The problem is that the carbon-copy receipt is in a manager desk, an accounting envelope, or an email inbox nobody on duty can open. A one-page FOG maintenance log solves that filing gap without pretending to replace the hauler paper.
Keep with the receipt
grease trap cleaning
Questions to ask a permitted hauler, company visit price notes, and how the four-line pumping log works.
Keep with the receipt
grease trap manifest
How a hauler receipt differs from an internal binder log and what to write when volume is unknown.
Keep with the receipt
grease interceptor pumping log
Dedicated binder index for outdoor underground tanks, vault access notes, and multi-visit paper trails.
Keep with the receipt
how the PDF is delivered
Card checkout, five-minute PDF email delivery, and six-digit account sign-in to update reminder dates.
Keep with the receipt
FOG log pricing plans
Compare single-unit and five-unit plans, billing intervals, and our seven-day unused order refund rule.
Keep with the receipt
pretreatment binder FAQ
Straight answers on municipal forms, hauler tickets, reminder schedules, and publisher boundaries.
What FOG programs mean by on-site maintenance records
Wastewater utilities care about fats, oils, and grease because cooled grease builds up inside collection pipes downstream from commercial sinks and dishmachines. Local sewer ordinances therefore focus on two practical questions: whether a permitted hauler services the unit on the schedule set by the local utility, and whether the establishment can show the paperwork on site without a week of phone calls.
Each city or sewer district defines its own recordkeeping format and retention window. Some utilities provide their own blank table on a municipal webpage; others simply state that pump-out receipts and a chronological log must remain available at the food facility. Always check your own utility webpage first. If the utility supplies a mandatory municipal form, use their form first and treat our PDF only as an internal binder index and email reminder tool.
How a FOG binder index differs from a hauler receipt
A permitted hauler generates the service ticket or grease trap manifest when the truck finishes pumping the unit. That paper belongs to the hauler workflow and carries the vendor name, service date, volume removed, disposal destination, and driver signature. No third-party website can create or validate that receipt.
Your FOG maintenance log sits in front of those receipts inside the binder. For each service visit, the manager writes four facts: the date printed on the hauler ticket, the gallons recorded or the word unknown, the hauler company name, and the physical binder or shared folder where the original ticket is stored. Pairing the index with the receipts turns a stack of curled thermal slips into an organized file.
Why kitchen staff turnover breaks FOG binders
In most independent restaurants, cafés, commissaries, and school kitchens, the person who signs the hauler clipboard at seven in the morning is not the person who pays vendor invoices or meets a municipal inspector six months later. When a kitchen manager leaves, knowledge of where receipts were tucked away often leaves the same day.
Writing the filing location on every single line of the FOG maintenance log removes guesswork across shifts. Instead of saying ask the bookkeeper, the log sheet points straight to Manager Office Red Binder or Shared Drive Folder 2027. A shift lead who started two weeks ago can open the binder and hand over the exact receipt in under sixty seconds.
Recording under-sink units versus outdoor tanks
Some local wastewater offices ask kitchens to distinguish small indoor hydromechanical units under pot sinks from larger outdoor underground tanks. If staff clean an indoor unit under local rules where self-cleaning is allowed, or if two separate vendors service indoor and outdoor equipment, mixing both on one unlabeled sheet creates confusion.
On the builder above, the store or kitchen name field lets you label the exact unit—such as Main Kitchen Dish Pit or Patio Bar Unit—so the printed PDF header names which fixture that log covers. Kitchens tracking up to five separate units or locations can use the multi-location annual or lifetime plan so each unit keeps its own reminder schedule.
Why unknown gallons is safer than guessing
Hauler invoices and carbon-copy tickets are not uniform. One company prints exact gallons pumped, another prints total tank capacity, and a third leaves a smeared carbon line after a rainy morning pump-out. Guessing a number to make a binder look neat creates a contradiction between your log and the hauler ticket.
Checking the unknown box in our workspace prints Unknown — verify with hauler on the cover summary while leaving four clean blank rows for handwritten entries. An honest note showing that you asked the vendor for a clear copy is always stronger than an invented volume.
Setting reminder emails around your local rule
Because municipal sewer programs set different service intervals based on fixture size, menu type, or variance approvals, this website never calculates or recommends an interval. You read the date given by your local wastewater authority or written on your last service plan, and you enter that exact date.
On the $39 annual plan and $299 lifetime plan, our system sends email reminders 30 days, 7 days, and 1 day before the date you typed. Thirty days gives a manager time to book a permitted hauler before schedules fill up; seven days confirms the appointment; one day reminds the closing shift to clear storage racks or unlock the back gate for the pump truck.
A five-minute Friday routine after the truck leaves
First, inspect the receipt before the driver pulls away to confirm the street address, date, and company name are legible. Second, punch or clip the original paper into the kitchen FOG binder before the lunch rush begins. Third, copy the date, gallons or unknown, hauler name, and binder name onto the FOG maintenance log.
Fourth, snap a flat, readable photo of both the hauler ticket and the updated log sheet, naming the file by year, month, and day in a shared business folder rather than a personal phone gallery. Finally, update your next reminder date in your how the PDF is emailed account portal so the next cycle counts down automatically.
Plain pricing and strict scope boundaries
The one-time PDF checklist is $19 and sends the printable file within five minutes without recurring email reminders. The default annual plan is $39 per year for one tracked date with 30-day, 7-day, and 1-day email alerts. Lifetime access for one date is $299, and multi-unit plans up to five dates are $149 per year or $999 lifetime.
Every page on this site repeats what we do not do: we do not pump grease traps, haul waste, submit reports to municipal portals, or certify compliance. For general background on vendor questions and grease trap cleaning, start on the home guide and verify every local rule directly with your sewer authority.
Questions
01Does this FOG maintenance log replace my city pretreatment form?
No. If your city or sewer utility publishes a required FOG form, use the city form first. Our PDF is a private binder index and email reminder sheet that points staff to where hauler receipts are kept.
02Can I use this sheet for both indoor traps and outdoor interceptors?
Yes, though naming the specific unit in the store or kitchen field keeps indoor sink units separate from outdoor tank records so nobody confuses two different service schedules.
03How fast does the PDF arrive after checkout?
Within five minutes of confirmed card payment, sent from support@greasetrapdue.com, with instant re-download available through six-digit email sign-in.
04Does Grease Trap Due report pump-outs to our wastewater utility?
Never. Reporting duties belong either to the property operator or to permitted haulers under local rules. Check your utility webpage to see who must submit service proof.