Grease Trap Due
Grease interceptor pumping log
A grease interceptor pumping log helps a restaurant, commissary, hotel, or grocery kitchen index the vacuum-truck receipts left after an outdoor or basement gravity interceptor is pumped. Large interceptors hold hundreds or thousands of gallons, often sit beneath parking lots or loading docks, and are serviced by permitted liquid-waste haulers whose invoices go straight to an off-site bookkeeper instead of staying in the kitchen.
Build your manifest log
Type the store, the gallons, the hauler, and where the paper is filed. Nothing is sent until you ask for the PDF.
This date is the one you type. This file does not print a city interval.
Annual emails the worksheet and sends reminders 30, 7, and 1 days before the date you enter.
What this would print
The original hauler manifest is the record. This sheet indexes where that paper is filed.
1. Cover Store: Main Kitchen Gallons: Unknown Hauler: ________ Manifest location: ________ Next date: ________ 2. Manifest checks [ ] Confirmed local sewer/city ordinance interval directly with our municipality (varies locally) [ ] Hauler leaves a signed pumping manifest / disposal ticket after every visit [ ] Physical binder or folder location for hauler manifests is labeled so shift leads can find it [ ] Recorded trap capacity in gallons (or flagged 'unknown' to ask hauler at next pump-out) [ ] Verified whether trap cleaning includes scraping baffles/walls vs. liquid pump-out only 3. Pumping log Date Pumped | Gallons | Hauler | Where the paper is filed ________ | ________ | ________ | ________ ________ | ________ | ________ | ________ ________ | ________ | ________ | ________ ________ | ________ | ________ | ________ 4. Disclaimer The manifest is the hauler's paper, not this PDF. No city pumping interval is printed on this file. Prepared by Grease Trap Due (greasetrapdue.com). Source notes read 2026-11-13. We are not a grease hauler; a city pretreatment program; a health inspector.
Company-published visit prices, read 2026-11-13
- El Paso: $150 to $500 for grease trap cleaning.
- Boise: $200 to $500 for grease trap cleaning.
- Fairhope: $225 to $450 for grease trap pumping.
Those are each company's own price for a visit, not a city rule and not a quote for this property. Ask the hauler for a written quote for each trap.
Because off-site accounting folders do not help a manager standing in the kitchen during a local sewer check, keeping a one-page grease interceptor pumping log inside the store office links every pump date, gallon figure, and hauler name to the exact place where the receipt is stored. Published company visit ranges read 2026-11-13 were about $150 to $500 in El Paso, $200 to $500 in Boise, and $225 to $450 in Fairhope, though high-capacity outdoor tanks often carry separate per-gallon or disposal charges quoted directly by the hauler.
This website does not pump tanks, measure grease cap thickness, open manhole lids, or file municipal reports. You type the unit label, tank gallons, hauler name, binder location, and next scheduled date, and we email a clean one-page PDF plus optional 30-day, 7-day, and 1-day email reminders.
Keep with the receipt
grease trap cleaning
Main guide covering hauler questions, company visit price ranges, and the four-line pumping log.
Keep with the receipt
grease trap manifest
Why the hauler manifest is the primary record of service and how our one-page log indexes it.
Keep with the receipt
FOG maintenance log
Pretreatment binder cover sheet for municipal fats, oils, and grease recordkeeping checks.
Keep with the receipt
how delivery and reminders work
Five-minute PDF email delivery, six-digit passwordless login, and 30/7/1-day reminder alerts.
Keep with the receipt
interceptor log pricing
Single-tank and five-tank plans with clear scope rules and our seven-day unused refund policy.
Keep with the receipt
interceptor log questions
Answers on unknown tank gallons, missing hauler tickets, and why we never invent city intervals.
Why outdoor interceptor records get separated from the kitchen
Small under-sink traps sit inside the dish area where kitchen staff see them every day. Outdoor gravity interceptors sit under asphalt or concrete outside the back door, and vacuum trucks frequently arrive early in the morning before the general manager is on site. If the driver emails the invoice to a corporate payables address, the restaurant itself ends up with zero paper in the building.
A dedicated grease interceptor pumping log closes the loop between central bookkeeping and the store binder. Even when the original PDF invoice lives in a shared corporate drive, writing Shared Accounting Folder — 2027 Hauler Invoices on the fourth log line tells the store manager exactly where to pull the document while an inspector is still on the premises.
Tracking tank capacity alongside pumped gallons
When a vacuum truck services an outdoor tank, the hauler ticket should reflect full pump-out volume rather than skimming only the top layer, unless local rules specify otherwise. Knowing the rated gallon capacity printed on the tank specification plate or plumbing plan helps a manager spot right away if a ticket lists an unexpectedly tiny volume.
In our builder above, you enter the interceptor capacity in gallons—or mark unknown until you confirm it with your plumber or hauler—so that figure prints clearly in the cover block of your PDF. Below the cover block, four blank log rows give you space to handwrite each visit date, pumped gallons, hauler company, and receipt location.
Multi-compartment tanks and multi-pad properties
Larger food courts, commissaries, banquet halls, and supermarket delis sometimes operate two outdoor interceptors on opposite sides of a building: one tied to the main cookline and dishmachine, another tied to a bakery or butcher prep room. Treating two tanks as one generic entry invites missed pump-outs when one tank fills faster than the other.
Label each log clearly—for example North Loading Dock 1,500-Gal Tank versus Bakery Pad Tank—so the hauler driver, kitchen manager, and bookkeeper never mix the two schedules. If you manage up to five tanks or five restaurant addresses, our shop plans let you track up to five independent reminder dates under one email login.
Questions to ask a vacuum-truck hauler before service day
Confirm that the liquid-waste hauler holds an active permit for your municipality or water district and ask which disposal facility receives the pumped load. Ask whether the quoted visit fee covers full pump-out, hose footage from the street, lid bolts, and disposal overages if tank capacity turns out larger than estimated.
Ask how the grease trap manifest is delivered when service happens outside normal office hours, and get a dispatch email address that sends a duplicate PDF copy to the store manager inbox the same day. Keep that written confirmation inside the front pocket of your interceptor binder.
Preparing the loading dock before the reminder date arrives
Missed outdoor pump-outs happen surprisingly often because a delivery van, dumpster, or pallet stack blocks the manhole cover when the vacuum truck arrives. Haulers may charge a dry-run trip fee and push the actual pump-out back by weeks, leaving the kitchen past the date set by its local program.
Our annual and lifetime plans send reminder emails 30 days, 7 days, and 1 day before the next date you typed. Use the 7-day email to confirm the dispatch window with your hauler, and use the 1-day email to warn closing staff to keep vehicles and bins off the interceptor lids overnight.
Reconciling hauler invoices with on-site log sheets
Once a quarter, compare paid hauler bills in your accounting ledger against the handwritten lines on your grease interceptor pumping log. Every paid pump-out invoice should have a matching manifest copy and a matching line on the log sheet.
If you discover an invoice where the store binder lacks the manifest copy, email the hauler right away for the signed disposal ticket and note the request date on the log. Finding a missing receipt during a calm Tuesday afternoon takes three minutes; hunting for it during a municipal compliance visit is stressful and avoidable.
How digital delivery and re-downloads work
After card checkout completes, we generate your PDF with the unit name, gallon note, hauler name, binder location, and five-point manifest checklist you selected, then email it within five minutes. You can also open how the PDF is emailed or sign in anytime with a one-time six-digit email code to download fresh copies or adjust your next reminder date.
For broader guidance on vendor questions and grease trap cleaning, read our main guide. Remember that company price pages are private vendor quotes, local ordinances govern all pumping intervals, and our PDF is strictly an organizational log and reminder tool.
Questions
01What if we do not know the exact gallon size of our underground interceptor?
Check the Unknown box in the builder above. Your PDF will print Unknown — verify with hauler rather than guessing a tank capacity that might conflict with plumbing plans or hauler tickets.
02Can one account track multiple outdoor interceptors across stores?
Yes. The shop annual plan ($149/year) and shop lifetime plan ($999) track up to five separate units or locations, each with its own label and reminder date.
03Does buying this log schedule a vacuum truck?
No. Grease Trap Due is an independent digital publisher, not a liquid-waste hauler or broker. You hire your own permitted hauler directly.
04Where do I find the required pumping interval for an outdoor tank?
Read the wastewater pretreatment webpage or ordinance for the city or sewer district serving the property, or call their office directly. Vendor websites do not set municipal rules.